Freedom of Information Policy

FREEDOM OF INFORMATION – information available from Ferring Parish Council under the model publication scheme

Information to be published
Information to be published	How the information can be obtained	Cost
Class1 – Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted.	(hard copy and/or website)
Who’s who on the Council and its Committees	Website Hard copy – contact Clerk	Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Website Hard copy – contact Clerk	Free
Location of Council office	Website Hard copy – contact Clerk	Free

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(hard copy and/or website)
Annual return form and report by auditor	Hard copy – contact Clerk	5p/sheet
Finalised budget	Hard copy – contact Clerk	5p/sheet
Precept	Hard copy – contact Clerk	5p/sheet
Financial Standing Orders and Regulations	Hard copy – contact Clerk	5p/sheet
Grants given and received	Hard copy – contact Clerk	5p/sheet
List of current contracts awarded and value of contract	Hard copy – contact Clerk	5p/sheet
Members’ allowances and expenses	Hard copy – contact Clerk	5p/sheet

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy and/or website)
Parish Plan (Neighbourhood Plan)	Website Hard copy – contact Clerk	Free 5p/sheet
Annual Report to Parish Meeting (current and previous year as a minimum)	Website Hard copy – contact Clerk	Free 5p/sheet
Quality status

Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	(hard copy and/or website)
Timetable of meetings (Council, meetings and parish meetings)	Website Hard copy – contact Clerk	Free 5p/sheet
Agendas of meetings (as above)	Website Hard copy – contact Clerk	Free 5p/sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Website Hard copy – contact Clerk	Free 5p/sheet
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.	Hard copy – contact Clerk	5p/sheet
Responses to consultation papers	Hard copy – contact Clerk	5p/sheet
Responses to planning applications	Hard copy – contact Clerk	5p/sheet
Bye-laws	Hard copy – contact Clerk	5p/sheet

Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	(hard copy and/or website)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hard copy – contact Clerk	5p/sheet
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Hard copy – contact Clerk	5p/sheet
Information security policy	Hard copy – contact Clerk	5p/sheet
Records management policies (records retention, destruction and archive)	Hard copy – contact Clerk	5p/sheet
Data protection policies	Hard copy – contact Clerk	5p/sheet
Schedule of charges )for the publication of information)	Hard copy – contact Clerk	5p/sheet

Class 6 – Lists and Registers Currently maintained lists and registers only	(hard copy and/or website; some information may only be available by inspection)
Assets Register	Hard copy – contact Clerk	5p/sheet
Register of members’ interests	Hard copy – contact Clerk	5p/sheet
Register of gifts and hospitality	Hard copy – contact Clerk	5p/sheet

Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	(hard copy or website; some information may only be available by inspection)
Allotments	Hard copy – contact Clerk	5p/sheet
Community centres and village halls
Parks, playing fields and recreational facilities	Hard copy – contact Clerk	5p/sheet
Seating, litter bins and lighting	Hard copy – contact Clerk	5p/sheet
Bus shelters	Hard copy – contact Clerk	5p/sheet
Public conveniences	Hard copy – contact Clerk	5p/sheet
Agency agreements	Hard copy – contact Clerk	5p/sheet

Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

Charges
TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 5p per sheet (black & white)	Actual cost – minimal*
	Photocopying @ 5p per sheet (colour)	Actual cost – minimal*

	Postage	Actual cost of Royal Mail standard 2^nd class

Statutory Fee		In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority