Freedom of Information Policy

FREEDOM OF INFORMATION – information available from Ferring Parish Council under the model publication scheme

 

Information to be published
Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)  
Who’s who on the Council and its Committees Website

Hard copy – contact Clerk

Free

 

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website

Hard copy – contact Clerk

Free

 

Location of Council office Website

Hard copy – contact Clerk

Free

 

     
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)  
Annual return form and report by auditor Hard copy – contact Clerk 5p/sheet
Finalised budget Hard copy – contact Clerk 5p/sheet
Precept Hard copy – contact Clerk 5p/sheet
Financial Standing Orders and Regulations Hard copy – contact Clerk 5p/sheet
Grants given and received Hard copy – contact Clerk 5p/sheet
List of current contracts awarded and value of contract Hard copy – contact Clerk 5p/sheet
Members’ allowances and expenses Hard copy – contact Clerk 5p/sheet
     
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy and/or website)  
Parish Plan (Neighbourhood Plan) Website

Hard copy – contact Clerk

Free

5p/sheet

Annual Report to Parish Meeting (current and previous year as a minimum) Website

Hard copy – contact Clerk

Free

5p/sheet

Quality status    
     
Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy and/or website)  
Timetable of meetings (Council, meetings and parish meetings) Website

Hard copy – contact Clerk

Free

5p/sheet

Agendas of meetings (as above) Website

Hard copy – contact Clerk

Free

5p/sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Website

Hard copy – contact Clerk

Free

5p/sheet

Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Hard copy – contact Clerk 5p/sheet
Responses to consultation papers Hard copy – contact Clerk 5p/sheet
Responses to planning applications Hard copy – contact Clerk 5p/sheet
Bye-laws Hard copy – contact Clerk 5p/sheet
     
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy and/or website)  
Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard copy – contact Clerk 5p/sheet
Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy – contact Clerk 5p/sheet
Information security policy Hard copy – contact Clerk 5p/sheet
Records management policies (records retention, destruction and archive) Hard copy – contact Clerk 5p/sheet
Data protection policies Hard copy – contact Clerk 5p/sheet
Schedule of charges )for the publication of information) Hard copy – contact Clerk 5p/sheet
     
Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy and/or website; some information may only be available by inspection)  
Assets Register Hard copy – contact Clerk 5p/sheet
Register of members’ interests Hard copy – contact Clerk 5p/sheet
Register of gifts and hospitality Hard copy – contact Clerk 5p/sheet
     
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)  
Allotments Hard copy – contact Clerk 5p/sheet
Community centres and village halls    
Parks, playing fields and recreational facilities Hard copy – contact Clerk 5p/sheet
Seating, litter bins and lighting Hard copy – contact Clerk 5p/sheet
Bus shelters Hard copy – contact Clerk 5p/sheet
Public conveniences Hard copy – contact Clerk 5p/sheet
Agency agreements Hard copy – contact Clerk 5p/sheet
     
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

   

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

Charges
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 5p per sheet (black & white) Actual cost – minimal*
  Photocopying @ 5p per sheet (colour) Actual cost – minimal*
     
  Postage Actual cost of Royal Mail standard 2nd class
     
Statutory Fee   In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority